Privacy Policy | HedgleyFit

Privacy Notice for HedgleyFit Personal Training

Privacy Notice for Websites

This is the privacy notice of HedgleyFit Personal Training (“the Business”).

We respect your privacy and are committed to protecting your personal data. This privacy notice explains how we collect, use, store and protect your personal data when you visit our website, hedgleyfit.com, or use our services. It also explains your privacy rights and how the law protects you.

In this policy we explain:

Who we are and important information
The personal data we collect about you
How we collect your personal data
How we use your personal data
Who we share your personal data with
International transfers
Data security
Data retention
Your legal rights
Changes to this notice and your duty to inform us of changes
Queries, requests or concerns

1. Who we are and important information

Purpose of this privacy notice

This privacy notice aims to give you information on how HedgleyFit Personal Training collects and processes your personal data through your use of this website, including any data you may provide through this website when you:

Submit a contact form
Sign up for services or programmes
Make payments
Subscribe to communications
Enquire about personal training services

This website is not intended for children and we do not knowingly collect data relating to children.

You should read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions.

Data controller

HedgleyFit Personal Training is the controller and responsible for your personal data (“we”, “us” or “our”).

Data Controller Contact:
Jade Hedgley
Email: jade@hedgleyfit.com

Third-party links

This website may include links to third-party websites, plug-ins and applications. We do not control these third-party websites and are not responsible for their privacy notices. We encourage you to read the privacy notice of every website you visit.

2. The personal data we collect about you

Personal data means any information about an individual from which that person can be identified.

We may collect, use, store and transfer different kinds of personal data about you, including:

Identity Data: first name, last name, username, title, date of birth, gender
Contact Data: email address, telephone number, billing address
Financial Data: payment details processed securely via third-party payment providers
Transaction Data: details about payments and services purchased from us
Technical Data: IP address, browser type and version, device information and website usage data
Profile Data: preferences, feedback and responses to surveys or forms
Marketing and Communications Data: your preferences in receiving marketing communications from us

We also collect, use and share aggregated data such as statistical or demographic data for business purposes. Aggregated data does not directly identify you.

We do not knowingly collect special categories of personal data unless it is necessary for providing personal training services and you have voluntarily provided it.

If you fail to provide personal data

Where we need to collect personal data by law or under a contract and you fail to provide it, we may not be able to provide services to you.

3. How we collect your personal data

We use different methods to collect data from and about you, including through:

Direct interactions

You may provide personal data when you:

Apply for or purchase our services
Submit contact forms
Sign up for training programmes
Subscribe to marketing communications
Contact us by email or phone

Automated technologies

As you interact with our website, we may automatically collect Technical Data through cookies and similar technologies.

4. How we use your personal data

We will only use your personal data where the law allows us to.

Most commonly, we use your personal data under the following lawful bases:

Performance of a contract
Legitimate interests
Compliance with legal obligations
Consent, where required for marketing communications

Purposes for which we use your personal data

Purpose/Activity

Type of data

Lawful basis

To register you as a new client

Identity, Contact

Performance of a contract

To provide personal training services

Identity, Contact, Transaction

Performance of a contract

To process payments

Identity, Financial, Transaction

Performance of a contract

To respond to enquiries

Identity, Contact

Legitimate interests

To improve our website and services

Technical, Usage

Legitimate interests

To send marketing communications

Identity, Contact, Marketing Preferences

Consent

Marketing

You can ask us to stop sending marketing messages at any time by contacting us at jade@hedgleyfit.com or by using the unsubscribe link in marketing emails.

Cookies

You can set your browser to refuse some or all browser cookies. If you disable cookies, some parts of the website may not function properly.

5. Who we share your personal data with

We may share your personal data with:

Service providers who provide IT, website hosting and payment services
Payment processors including Stripe and GoCardless
Professional advisers including accountants, lawyers and insurers
HM Revenue & Customs and other regulators or authorities where required by law

We require all third parties to respect the security of your personal data and to treat it in accordance with the law.

6. International transfers

Some of our external third-party providers may be based outside the United Kingdom.

Whenever we transfer your personal data outside the UK, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

Transfer to countries deemed to provide an adequate level of protection for personal data
Use of approved contractual clauses for data transfers

Please contact us if you would like further information about the specific mechanism used when transferring your personal data outside the UK.

7. Data security

We have implemented appropriate security measures to prevent your personal data from being accidentally lost, used, altered, disclosed or accessed in an unauthorised way.

Access to your personal data is limited to those who have a genuine business need to know it.

We also have procedures in place to deal with suspected personal data breaches and will notify you and any applicable regulator where legally required.

8. Data retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including satisfying legal, accounting or reporting requirements.

In some circumstances you may request that we delete your data.

9. Your legal rights

Under UK data protection laws, you have rights including:

The right to access your personal data
The right to correct inaccurate data
The right to request erasure of your data
The right to object to processing
The right to restrict processing
The right to data portability
The right to withdraw consent at any time

If you wish to exercise any of these rights, please contact:

Jade Hedgley
Email: jade@hedgleyfit.com

No fee usually required

You will not usually have to pay a fee to access your personal data or exercise your rights.

Response time

We aim to respond to all legitimate requests within one month.

10. Changes to this notice and your duty to inform us of changes

This notice was last updated on: 25/05/2026

Please keep us informed if your personal data changes during your relationship with us.

11. Queries, requests or concerns

To exercise any rights, raise concerns or make complaints relating to this privacy notice or your personal data, please contact:

Jade Hedgley
Email: jade@hedgleyfit.com

If you are not satisfied with our response, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England, UK.

Information Commissioner’s Office (ICO)